Training TranscriptThe records request you can't answer
A subpoena or public-records deadline lands, and you're digging through binders and drives while the clock runs.
Professional Training Records
Every training record.
One place you can trust.
Range qualifications, defensive tactics, mandatory training, and POST-verified courses — pulled out of the binders and spreadsheets into one complete, exportable, court-defensible record.
Built for agencies — by a training supervisor who lives this problem.
Training TranscriptVERIFIED RECORD
MT
Ofc. Marcus Tanaka — #4471
Jan 1 – Dec 31, 2025 · 24 records
Handgun Qualification
Officer · Glock 17 · 92.5
Arrest & Control Update
Officer · 8 hrs
Defensive Tactics — Ground Control
Officer · 4 hrs · Perishable Skills
Legal Update 2025
Officer · Attendance
Generated by DutyFileRank shown as held at time of training
The problem
Your training records live in a dozen places. None of them talk.
Most agencies keep training records across hard-copy binders, spreadsheets, an aging in-house system, and stacks of sign-in sheets. There's no single source — so no one can see the whole picture, and no one can produce it on demand.
Hard-copy binders
In a filing cabinet
Excel files
On someone's drive
Aging online system
Clunky, siloed
Loose sign-in sheets
In a drawer
One record. One source of truth.
DutyFile brings every source together into a single, searchable, exportable record for every officer.
- Everything in one place
- Nothing lost when staff turn over
- Producible on demand, in seconds
What scattered records cost
The gap doesn't show — until the moment it matters.
Poorly kept training records rarely cause a problem on a quiet day. They cause it on the worst day — under subpoena, under audit, or under review.
The qualification nobody caught
An officer lapses on a required qual because the data lived in three places and none of them flagged it.
The audit you can't pass cleanly
POST or accreditation asks for records that exist — but can't be produced in a form anyone trusts.
The training you can't prove
In a use-of-force review, you know the officer was trained — but you can't show it, and that gap becomes the story.
The knowledge that walks out
The training sergeant retires, and the spreadsheets — and the logic only they understood — leave with them.
The hours lost to hunting
Staff spend days assembling what should take seconds, every time someone needs a complete history.
See DutyFile in action
Proof on demand
A transcript that holds up in court.
Pull any officer’s complete history for any date range and export it to PDF or Excel — every entry showing the rank they held at the time, POST-verified courses clearly marked, ready to hand to a court, an auditor, or a promotion board.
Catch it early
See who's overdue before it's a problem.
DutyFile tracks every officer against your requirements and shows — at a glance — who’s current, who’s behind, and who’s overdue. No more finding out an officer lapsed after it already mattered.
Built for the field
Logged on the spot, from a phone.
Instructors record qualifications, sessions, and attendance right at the range or on the mat — offline-capable, with big touch targets for gloved hands. It syncs the moment signal returns.
What DutyFile covers
Everything a training unit tracks — in one system.
Range qualifications
Score, weapon, serial, pass/fail with override reasons — tracked toward your annual requirement.
DT & range training
Group sessions with techniques, hours, and attendees. Perishable Skills flagged automatically.
Mandatory training days
Track attendance, record excused absences with approvals, auto-flag who's unexcused.
POST profile import
Upload the state POST file and merge verified courses in — tagged, deduplicated, reviewed.
Complete transcripts
Any officer, any date range, exported to PDF or Excel — with rank-at-time-of-training.
Audit trail & compliance
Every change logged automatically. See who's current, behind, or overdue at a glance.
How it works
From the range to a record in three steps.
- STEP 01
Log it on the spot
Instructors record qualifications, sessions, and attendance from a phone — offline-capable.
- STEP 02
Bring in POST
Import the state POST profile so verified courses join everything logged in-house.
- STEP 03
Produce proof on demand
Export a complete, defensible record for any officer and period — in seconds.
Built for agencies
Security is the product, not a feature.
Agency training data is sensitive and sometimes discoverable. DutyFile is built so each agency's records are isolated, protected, and accountable from the database up.
Agency data isolation
Every record is walled to its agency at the database level — no agency sees another's data.
Unalterable audit trail
Every create, edit, and deletion is recorded — who, what, and when.
Encrypted in transit & at rest
Data is protected end to end, on every connection and in storage.
Nothing is ever truly deleted
Records are archived, not erased — protecting the integrity of the history.
Role-based access
Instructors, supervisors, and agency admins each see exactly what their role allows.
No criminal justice data
DutyFile holds training records only — CJI is deliberately out of scope, by design.
Pricing
Straightforward plans, billed annually.
One simple plan for your whole agency, plus Enterprise for larger organizations — every plan starts with a 14-day free trial.
Most agencies
Agency
Departments running their full training program.
$60 / officer / year
Billed annually · $1,500/year minimum · 150+ officers: contact us
14-day free trial · no card required- Range, DT, mandatory days & attendance logging
- POST profile import
- Compliance & audit dashboards
- Complete officer transcripts (PDF & Excel)
- Agency-managed users
- Audit trail on every record
Enterprise
Large agencies and multi-agency organizations.
Custom
Let's talk- Everything in Agency, plus:
- Volume pricing
- Invoicing & purchase orders
- Onboarding support
- Priority support
FAQ
Questions agencies ask.
- What is DutyFile?
- DutyFile is a training-records system for law enforcement agencies. It brings every officer's range qualifications, defensive tactics sessions, mandatory training, attendance, and POST-verified courses into one searchable, exportable record.
- Is DutyFile for storing criminal justice information (CJI)?
- No. DutyFile is for professional training records only. It is not designed for, and should not be used to store, CJI, CJIS-regulated data, case files, or other sensitive operational information.
- How much does DutyFile cost?
- The Agency plan is $60 per officer per year, billed annually, with a $1,500/year minimum. Larger and multi-agency organizations can contact us for Enterprise pricing. Every plan starts with a 14-day free trial.
- Does DutyFile import POST records?
- Yes. POST profile import is included in the Agency plan, so you can bring existing certification data in rather than re-entering it by hand.
- Can we export records for court or audits?
- Yes. You can pull any officer's complete history for any date range and export it to PDF or Excel — each entry showing the rank held at the time, with POST-verified courses clearly marked.
- Is there a free trial?
- Yes — a 14-day free trial with no credit card required. You can start any time at app.dutyfile.com.
Give your training program a record it can stand on.
Start a 14-day free trial today, or book a demo to see DutyFile against your agency’s real workflow.